Monitoring and Evaluation (MEAL) Associate

Permanent employee, Full-time · Kampala

Job summary
The MEAL Associate will be reporting directly to the MEAL Manager and will be part of a team of experts in charge of monitoring and evaluation and measuring the impact of program activities, conducting research and complex surveys, and documenting and disseminating learnings. The MEAL Associate will support the Fundi MEAL strategy, update the project results framework and measurement plans, and support the design of digital MEAL tools in CommCare, and PowerBi, as well as data collection, analysis, and reporting. They will work on an assigned portfolio and provide support across the wider MEAL team as needed.
Key Result Areas
1. Support the implementation of the Fundi Bots MEAL strategy and MEAL systems 
  • Participate in the design and implementation of a Fundi Bots Monitoring and Evaluation Strategy and related systems/tools that integrate various MEAL requirements whilst streamlining monitoring and reporting tools, data capture, databases and monitoring process.
  • Develop/Draft results frameworks, indicators, and data collection plans in line with donor and Fundi Bots requirements.
  • Participate and contribute to monthly MEAL team meetings, monthly meetings, and quarterly Program Review Meetings.
  • Support in the development of proposals, specifically theories of change and measurement plans.
  • Provide support in the development of MEAL Plans, tools, survey design, methodology, data analysis, and other services as may be required for programme monitoring and evaluation.
 2. Data collection, analysis and reporting 
  • Design data collection tools, supervise data collection, conduct data analysis, and write high-quality reports for baselines, annual follow-up surveys, end-line surveys, assessments, and regular monitoring.
  • Recruit, train, and supervise enumerators where needed.
  • Support field staff (including Project Admins/Teaching Associates), in the quality collection of data about the program participants- including attendance registers, performance results, tracer, and longitudinal studies.
  • Maintain an up-to-date beneficiary database and an Indicator reference tracker that reflects the progress of activities implementation with disaggregated data.
  • Generate internal monthly and quarterly and other ad hoc reports drawing from the databases and monitoring tools, ensuring up-to-date and accurate reports and information are always readily available to programme staff, meeting internal and donor reporting requirements.
  • Closely monitor and report on the results and progress made in the implementation of program activities in line with the Implementation plan and budget.
  • Ensure that the databases are developed to capture data according to Fundi Bots indicators and in line with the programme objectives and results frameworks.
  • Together with the MEAL manager design and carry out (baseline/midline/end line) surveys, assessments, research exercises, etc. as appropriate and possible to support programme development, monitoring, evaluation, and/or learning.
3. Data storage, quality assurance, and compliance 
  • Manage the registration of beneficiaries in Google Drive and ensure that the tools are regularly updated.
  • Conduct data quality assurance to ensure data collected is accurate, reliable, and within high integrity
  • Undertake regular field visits to monitor the implementation of activities and ensure that MEAL tools and protocols are being utilized effectively, assessing and identifying breakdowns and areas that require clarifications and improvements.
  • Ensure database and monitoring information is regularly reviewed, cleaned, updated, and shared, and the data is stored in accordance with Fundi Bots policies, data protection, and compliance measures.
4. Management Information System 
  • Build the capacity of MEAL Assistant and Administrators to proficiently use CommCare, Power BI, and other MIS tools
  • Work with MIS focal persons to ensure there is proper filling of MEAL documents and indicator results and monitoring project information is developed and maintained
  • Work with MIS focal persons to ensure database and monitoring information is regularly reviewed, cleaned, updated, and shared, and that data is stored in accordance with Fundi Bots policies, data protection, and compliance measures
5. Internal and external communications and learning 
  • Promote internal organizational learning based on baselines, annual follow-up surveys, endline surveys, assessments, and regular monitoring
  • Support Fundi Bots knowledge development and management by capturing, storing, and disseminating lessons learned from project implementation as well as ensuring data utilization for improved program quality.
  • Document lessons learned and best practices for knowledge sharing and learning.
  • Suggest and share innovations based on lessons learned.
  • Work with MEAL and program staff to ensure the regular development and dissemination of high-quality communication and learning materials such as learning briefs, case studies, success/challenge stories, newsletters, blogs, photo journals, and videos for Fundi Bots programs as per the communications plan.
  • Ensure compliance with Fundi Bots communications and branding protocols and standards.
Who we are looking for
Essential Requirements:
  • Degree in social sciences, development studies, public health or related, relevant subject
  • 3 years + work experience 
  • At least 2 years experience in Education, M&E with an NGO
  • Excellent computer skills (MS Word and Excel)
  • Excellent, demonstrable writing skills in English
  • Strong analytical skills, with excellent Microsoft Power BI skills
  • Experience with the computer package SPSS or similar  
  • Good communication skills (written, spoken)
  • Experience in digital data gathering using CommCare, Kobo Collect, ODK or any other packages
Desirable Requirements
  • Postgraduate certificate in M&E or other research methods from a reputable organisation 
  • Good knowledge and experience in qualitative data collection and analysis 
  • Experience with result chain M&E system and understanding of systems approach   
  • Experience in implementing systemic Monitoring, Evaluation and Learning (MEL) approach. 
Application deadline
15th March 2024
About us
We provide hands-on, practical Science, Technology, Engineering and Maths (STEM)) education to children and youth in classrooms, communities and universities.

Our students learn how to build robots, which radically improves school curriculum knowledge, classroom performance provides hands-on vocational skills and career development and empowers students to be forces of change in their communities.

The Fundi Bots learning model is practical, fun, engaging and puts students in a collaborative and exploratory learning environment that inspires them to think beyond simply passing classroom examinations.

We are looking forward to hearing from you!
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